Twenty families, the same paperwork, filed twenty times alone
Every family in a homeschool co-op carries the same filing burden by itself: the plans, the quarterly reports, the assessment forms their state requires, each typed at a kitchen table with a deadline coming. And the classes the co-op actually taught, the biology lab, the writing seminar, the year of choir, appear on none of that paperwork in any form a reviewer can check, because the teacher who taught them never put a name on anything the family keeps. This page walks through the other way: the co-op declares each class once, the teacher who taught it co-signs from a link with no account, every family claims and holds its own record, and the state paperwork each family files renders itself from the record the co-op already fed.
Checked against the live Records tab, the roster import, and the verify page. Requirements on this page last reviewed September 21, 2026. The product as it runs today is always the source of truth.
What the organizer actually does
1. Enroll once
A co-op registers on the records tab as a founding issuer. The founding year is free through June 30, 2027, and the terms are published at /issuers/terms, not negotiated in private.
2. Import the roster
The member list becomes learners in one import, and each family gets a record claim by email. The family, not the co-op, holds the record from the moment it claims it.
3. Declare the classes
Each class the co-op taught is declared once, with the teacher's name on it. The teacher co-signs from an emailed link, with no account and no login, and the signed row reads “Declared by” the co-op on every verify page.
4. The families file from it
Family Pro is included for every learner an issuer enrolls, so each member family's state paperwork, the plans and the quarterly reports their state requires, renders from the record at no cost to them, with the co-op's classes already on it.
What it costs
The record is free for the learner, forever: capturing, witnessing, issuing, exporting, and verifying never cost the family anything. Schools, microschools, and counselors who issue on the record get a free founding year through June 30, 2027, then pay $49 per learner per year, billed to the issuer and never to the family; founding issuers keep that price for as long as they issue, and if an issuer stops paying, its learners keep the record and its export. Receivers verify a single link free, forever; an office that wants a hosted verification service at volume can ask us. In New York, each student's first IHIP of the season is free, rendered from the record the family already entered. Families who want the rest of the season's filed paperwork, the four quarterly reports and the annual assessment, and every other state document rendered and filed can add Family Pro for $119 per year, or $14.99 a month, which is included for every learner an issuer enrolls; the enrollment and service-hours letters cost $12 each, the good-student letter is free while insurers are new to family-issued records, and the record itself is never behind any of it.
Questions organizers ask
Does the co-op end up owning the records?
No. The family claims the record and holds it, and the claim is the family’s, not the co-op’s. If the co-op stops paying or dissolves, its learners keep the record and its export, including the course rows the co-op declared.
Do our teachers need accounts?
No. A teacher co-signs a declared class from an emailed link, with no account and no login, and attests only to what they saw. The signed row names them on the verify page.
What does a member family pay?
Nothing for the record, ever. Family Pro, the paperwork rendering service, is included for every learner the co-op enrolls, so member families’ state filings render from the record at no cost to them.
We are not a school. Can we enroll?
Yes. The live organization types include schools, microschools, camps, youth sports programs, and other organizations, and a co-op or umbrella group enrolls under the type that fits it. Public school districts, BOCES, and charter schools use their district’s own agreement instead of the self-serve terms.
Will a college or district accept this?
That is always the receiver’s call, and we never claim any particular receiver accepts a record. What the rail gives the reader is a way to check the record at one public link, with the co-op and the teacher named on what they signed.
The reason the rail is shaped this way is the part that does not change: the co-op is the witness and the issuer, never the owner. The learner holds the record, keeps it if the co-op dissolves, and takes it wherever they go next. That is what makes a co-op's signature worth something to the office that reads it.
Start as a founding issuer · The founding issuer page · How a microschool issues