Virginia's records moment is two dates, two weeks apart.

Early August is when Virginia asks a homeschool family to look both ways at once: back at the finished year, and ahead at the next one. Evidence of progress — test results or an evaluator’s letter — is due by August 1 each year (Va. Code §22.1-254.1(C)). Virginia families file a notice of intent with their division superintendent by August 15 (Va. Code §22.1-254.1). One document summarizes a year of work; the other plans a year of subjects. Both come easily out of a record kept as the year happens — and slowly out of one reconstructed in July.

The August pair, in general terms

August 1 — evidence of progress. By August 1 each year, families send the division superintendent evidence of progress for the completed year: either nationally normed standardized test results with a composite score in or above the fourth stanine (about the 23rd percentile), or an evaluation letter from a person licensed to teach in any state or holding a master's degree or higher in an academic discipline (Va. Code §22.1-254.1(C)). If evidence of progress is not provided, the program may be placed on probation for one year, during which the family files a remediation plan.

August 15 — notice of intent. The annual notice of intent goes to the division superintendent by August 15, including a list of subjects for the coming year and evidence of qualifying under one of the home instruction options (§22.1-254.1(B)). Families beginning home instruction after the school year has started notify the division as soon as practicable and comply within 30 days of that notice.

Virginia also offers a separate religious-exemption path — a school board excuses a student whose family holds bona fide religious beliefs opposed to school attendance (§22.1-254(B)(1)) — and families under that exemption are outside these annual requirements. It is a distinct statute and a distinct decision; Virginia organizations such as HEAV publish guidance.

Two documents, one record

Document	What produces it
Evidence of progress (Aug 1)	Test scores filed as they arrive — or an evaluator's letter, written from the year's record of work.
Notice of intent (Aug 15)	The coming year's subject list — drawn from what the record shows was studied and what comes next.

Stated in calendar voice on purpose: August 1 and August 15 are dates on a wall calendar, the same on any day you read them. The year behind each one is the actual work — either captured as it happened, or reconstructed in the summer.

One record, kept as the year happens

On Eformogi the record is a timeline the family owns. A book finished, an essay photographed, a project logged, a test score filed — each is one entry, captured in about thirty seconds, free. When an evaluator asks to see the year, the year is already organized by subject and date. When the notice of intent asks for a subject list, last year's record is the starting draft.

And the same record compounds past any one August: it rolls up into a family-issued verifiable transcript a college or scholarship program can check directly at a public link — see how receivers verify, no account on their end.

Generate the documents from the record

The record is free for families, forever — capture, the timeline, the evidence vault, the transcript, verification, export. Generating filled-in compliance artifacts from it — an evaluator-ready package of the year's work, a subject list for the notice of intent — is the one optional paid family service, part of Family Pro, $99 per year. Every document previews filled-in, free, before any decision to pay. The division superintendent's office remains the authoritative filing channel — what Eformogi produces is your organized, dated record, ready to send.

Why a family-owned record

The division holds the notices and the evidence filings. The evaluator holds their letter. Neither holds the record of your child's education — that belongs with your family, in a record you own, portable across divisions and across states. The August pair are documents that record produces, not the place the record lives. Read the sovereignty contract.

Frequently asked questions

What homeschool paperwork is due in Virginia in August?

Two documents, two weeks apart. By August 1, families send the division superintendent evidence of progress for the year just completed — either nationally normed standardized test results with a composite score in or above the fourth stanine, or an evaluation letter from a qualified evaluator (Va. Code §22.1-254.1(C)). By August 15, families file the annual notice of intent for the coming year, including a list of subjects and evidence of qualifying under one of the home instruction options (§22.1-254.1(B)).

What goes in the Virginia notice of intent?

The annual notice of intent goes to the division superintendent by August 15 and includes a list of subjects for the coming year and evidence of qualifying under one of the home instruction options (Va. Code §22.1-254.1(B)). Families beginning home instruction after the school year has started notify the division as soon as practicable and comply with the statute within 30 days of that notice. HEAV publishes a widely used notice-of-intent form.

What counts as evidence of progress in Virginia?

Either of two routes: nationally normed standardized test results with a composite score in or above the fourth stanine, or an evaluation letter from a person licensed to teach in any state or holding a master's degree or higher in an academic discipline, indicating adequate progress (Va. Code §22.1-254.1(C)). Evaluators generally work from the year's record — which is easier to hand over when it already exists.

What does "fourth stanine" mean?

Stanines divide test scores into nine bands. A composite score in or above the fourth stanine corresponds to roughly the 23rd percentile or higher — the threshold Virginia's statute sets for the standardized-test route of evidence of progress (Va. Code §22.1-254.1(C)).

What happens if evidence of progress is not filed?

If evidence of progress is not provided, the home instruction program may be placed on probation for one year, during which the family files a remediation plan (Va. Code §22.1-254.1(C)). Stated as a calendar fact: the statute defines the consequence and the path back.

What is Virginia's religious exemption?

Virginia offers a separate path: a school board excuses a student whose family holds bona fide religious beliefs opposed to school attendance (Va. Code §22.1-254(B)(1) — a different statute from the home instruction one). Families under this exemption are outside the annual notice and evidence-of-progress requirements. Whether it fits a particular family is a legal and personal question worth researching carefully; HEAV and other Virginia organizations publish guidance.

Will colleges accept a family-issued Virginia homeschool transcript?

Family-issued transcripts are the norm for homeschool admissions — colleges evaluate them alongside test scores, coursework evidence, and essays, and acceptance is ultimately each institution's call. What Eformogi adds is verifiability: every entry on the transcript is sealed, and a receiver can check it directly at a public link, no Eformogi account on their end. Verification is free for receivers.

What does this cost?

The record is free for families, forever — capture, the timeline, the evidence vault, the verifiable transcript, verification, export. Generating filled-in compliance artifacts, like an evaluator-ready year package or the coming year's subject list drawn from the record, is the one optional paid family service, part of Family Pro at $99 per year, and every document previews filled-in, free, first.