The transcript request arrived, and your school has no profile.

An admissions reader who opens a transcript from a school they have never heard of looks for the school profile before reading a single course row: the one page that says what kind of school this is and how to read its marks. A microschool usually has none. So someone types one the night before the deadline, guesses at what belongs in it, and the paperwork goes out with a grading scale the reader cannot interpret and a description that reads like a brochure. This page says what a school profile is, what a reader is actually looking for in it, how a small school writes one honestly, and how it travels alongside a Witness Transcript™ the reader can verify at one link.

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Checked against the verify page and the family-side Common App packet. Requirements on this page last reviewed September 14, 2026. The product as it runs today is always the source of truth.

What a school profile is

A school profile is a one page document about the school, not about the student. High schools send one alongside every transcript so that a reader in another state can make sense of the marks in front of them. It says who the school is, how learning is organized, what is taught, how the school grades and what a grade means, and who to call. It is written once a year and dated.

For a microschool the document does a second job. Your school may be unaccredited, may be absent from state records, and may be five years old. The profile is where you say all of that in your own words before the reader has to guess, and where you tell them what the transcript in their hands is made of.

What a reader is looking for

The reader has minutes, not hours, and a few questions they want answered without a phone call. Is this a real school with adults, a calendar, and a building or a room? What does a credit mean here, hours or a curriculum or a demonstration? How is a mark earned, and what does the scale mean in words? Is the curriculum preparation for what the student is applying to? Is there a person I can reach this week? And, quietly, is there any way to check that the courses on this transcript were taught by someone other than the person who typed it?

A profile that answers those questions in plain sentences does its job. A profile that borrows a large school’s template and leaves half the fields empty does the opposite: it tells the reader you are pretending to be something you are not.

How a small school writes one honestly

State your accreditation status plainly. If you are not accredited, write “not accredited” in the first paragraph. A signed record of who taught what is not accreditation and must never be described as if it were. Readers respect the sentence far more than the omission.

Give counts, not computed figures. How many learners, how many teachers, how many days in the year, how many learners sit in a class. A reader does not need a derived number to understand what kind of school this is, and a microschool has no cohort large enough for one to mean much.

Describe grading as it is. If marks are narratives, say so and include one sentence of a real one. If they are letters, say what each letter means in words. If a course is credited by hours, say how many. If you do not grade, write that, and say what the transcript shows instead.

Say whether you compare learners to one another. Most small schools do not, and that is a fact worth one plain sentence. A reader who expected a comparison and finds none will otherwise assume it was left out.

Name the adults. The head of school, the teachers by role, and one contact with an email address and a phone number. A reader who can reach a named person in a day rarely needs to.

Keep it to one page, in complete sentences, dated. Two pages at most. Rewrite it each fall.

An outline you can copy

Who we are. Name, town and state, the year you opened, who runs the school, how many learners and how many teachers this year, and your accreditation status stated plainly, including "not accredited" when that is the fact.
How learning is organized. The calendar, a typical week, how many learners sit in a class, and how much of the week is taught, self-directed, or off site.
What we teach. The course list for the year, how a course is named, and what a credit means here: a count of hours, a completed curriculum, or a demonstrated mastery.
How we grade. The scale you use, what each mark means in words, whether marks are letters or narratives, and, if you do not grade, that sentence.
What we do not do. Whether you compare learners to one another. Most small schools do not, and a reader would rather know that than guess.
Where to verify. One sentence: course rows declared by this school are verifiable at eformogi.com/verify with no account, and each carries the signature of the teacher who taught it.
Contact. A person, a role, an email, and a phone number a reader can reach this week. Date the document.

How it rides along with a Witness Transcript

The school profile is the context document. The Witness Transcript is the verifiable one, and the two travel together. When a family in your school issues their transcript, every course row your school declared reads “Declared by” followed by your school’s name on the public verify page, with the co-signature of the teacher who taught it and a plain statement of how far that signer’s identity was checked. The reader who has your profile in one hand and the verify link in the other has what a records office would have given them: who you are, and proof that the rows were sealed and signed by named people.

Today the profile is a document you write and keep with your records, and the family attaches it next to the transcript when they apply. Eformogi does not write your school profile for you. What it gives the family is the rest of the packet: a transcript sealed at one link, one course description per row, and, for a family-issued record, a short home-school profile with the grading scale and the educational philosophy. The profile itself is not sealed or verified by Eformogi; a reader verifies the transcript and reads the profile, which is the right division of labor.

Put the verify sentence in the profile. One line that says course rows declared by this school are verifiable at eformogi.com/verify with no account tells the reader where the proof lives before they ask. Open one declared course from Sample Microschool (Demo), a fictional sample, to see what that page looks like.

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Frequently asked questions

Do I need a school profile if my school is not accredited?

More than an accredited school does. The reader of an accredited school's transcript already knows roughly what they are holding. The reader of yours knows nothing until you tell them, so the profile is where you say what the school is, that it is not accredited, how it grades, and where the course rows can be verified.

Should the profile list every course?

List the courses offered this year, or describe how courses are named and credited, in a paragraph. The transcript already lists what the student took. The profile explains the system the transcript was written in.

Can Eformogi write the profile for me?

Not today. The profile is a document you write and keep with your records, rewritten each fall. What Eformogi gives the family is the verifiable half of the packet: a transcript sealed at one link, a course description per row, and each row you declared carrying your school's name and the teacher's co-signature.

Is the profile verified?

No. The profile is context, written by the school in its own voice. What a reader verifies is the transcript: the hash proves the rows have not changed since they were sealed, the "Declared by" label names your school on each row you declared, and the co-signature names the teacher who taught it. The reader verifies the transcript and reads the profile.

How long should it be?

One page. Two at most, if the course list is long. Complete sentences, a date at the bottom, and a person to call.

The school is the witness, not the owner

A school profile describes the school. The transcript belongs to the learner. Keeping those two facts separate is the whole design: the school says what it is, in its own voice, and the learner holds a record of what happened, signed by the adults who were there. When a family leaves you, or you close, the profile stays yours and the record goes with them. The format is published at eformogi.com/spec so that this stays true whether or not we are in the room, and the promises behind it are in the sovereignty contract.