West Virginia runs on two clocks: 90 days per receipt, June 30 per year.

A West Virginia family using the Hope Scholarship files each reimbursement within 90 days of the purchase, with an itemized receipt the portal will actually accept — and a family homeschooling under Exemption B files assessment results with the county superintendent by June 30 in the filing years. Two different calendars, one common failure mode: the receipt or the work sample that wasn't captured when it happened. Families who find both filings easy have one thing in common — the record already existed before the paperwork asked for it.

The two West Virginia tracks, kept distinct

The Hope Scholarship (W. Va. Code §18-31). Beginning with the 2026-2027 school year, Hope Scholarship eligibility became universal: all West Virginia school-age children, including students already in private school or traditional homeschool, may apply, under the expansion trigger that took effect July 1, 2026 (W. Va. Code §18-31-5). The 2026-2027 annual award is $5,435.62. A Hope student educated at home participates through an Individualized Instructional Program (IIP) — the program's own track, not the homeschool statute's.

Home instruction under Exemption B (W. Va. Code §18-8-1(c)). The traditional homeschool track: a one-time notice of intent to the county superintendent (each child's name, address, and age, with an assurance of instruction in reading, language arts, mathematics, science, and social studies), an annual academic assessment, and a filing of results in certain grade years. A child withdrawn from public school files the notice on or before the date home instruction begins; a move to a new county means a new notice.

A family is on one track or the other for a given student. The rules below belong to their respective tracks — worth keeping straight, because third-party summaries often blur them.

The Hope calendar, in calendar voice

Moment	What happens
January 5 – June 15	Renewal window: current families submit the Annual Continued Participation Confirmation in the portal. For 2026-2027 the window ran January 5 through June 15, 2026; late confirmations are not accepted.
By June 15	New applications submitted by June 15 receive 100% of the annual award — the Treasurer's Office confirmed June 15, 2026 as the full-funding deadline for 2026-2027.
June 16 – February 28	Later applications are prorated by submission date: roughly 75% through mid-September, 50% through November 30, 25% through February 28, which is the last day to apply for that school year.
Year-round	Each purchase starts its own 90-day reimbursement window in the portal.

Stated as calendar facts, not alarms: these are dates a family can read on any day of the year and simply plan around.

The 90-day receipt clock is the real record-keeping job

Hope Scholarship reimbursement requests are submitted within 90 days of purchase, with itemized receipts showing the student, the expense, the amount, and the date. The program is specific about what counts: a detailed itemized receipt or invoice showing the student's name, the qualifying expense, the amount paid, and the payment date — a bank statement alone is not sufficient documentation. Qualifying expenses are defined in W. Va. Code §18-31-7 (tuition and fees, tutoring, curriculum and instructional materials, certain educational services); the published non-qualifying list excludes entertainment, travel, furniture, clothing, and food.

Note what this is not: West Virginia does not run on batch expense reports. It is portal-based direct payment plus per-purchase reimbursement — every purchase is its own small filing, on its own 90-day window. Which means the record-keeping habit that works is the one that happens at the moment of purchase, not at the end of a quarter.

The homeschool assessment year and the June 30 filing

Under W. Va. Code §18-8-1(c), families obtain an annual academic assessment for each child by one of four routes: a nationally normed standardized achievement test, participation in the state's testing program, a written narrative from a certified teacher who has reviewed a portfolio of the child's work, or an alternative assessment agreed with the county superintendent. West Virginia homeschool families file assessment results for grades 3, 5, 8, and 11 with the county superintendent by June 30 (W. Va. Code §18-8-1(c)). Results for the other grade years stay on file at home for at least three years.

Two of the four routes — the teacher-reviewed portfolio and the agreed alternative — are built directly on the year's evidence. On the Hope side, program guidance describes annual academic accountability for IIP students as well (a nationally normed test or an academic-progress review by a certified teacher), with year-end reporting whose exact mechanics the program defines — the program's current published guidance is the source of truth there.

One record, kept as the year happens

On Eformogi the record is a timeline the family owns. A curriculum purchase is one entry, captured at the moment it happens: date, item, vendor, amount, the student, one phrase of educational purpose, receipt photographed and attached — about thirty seconds, free. The work the purchase produced is the same motion: the book finished, the project photographed, the tutoring session logged.

Then the filings stop being projects. The 90-day reimbursement request is a purchase entry that already carries its itemized receipt. The June assessment season is a filter over a year of dated work — the portfolio a certified teacher reviews already exists. And the academic history rolls up into a family-issued verifiable transcript — which West Virginia law backs unusually well, since a parent administering secondary home instruction may issue a diploma that state agencies and West Virginia colleges treat as legally sufficient evidence of high school completion. A receiver checks any entry directly at a public link (see how receivers verify), no account on their end.

Generate the documents from the record

The record is free forever — capture, transcript, verification, export. Generating filled-in compliance artifacts from it (an itemized reimbursement record, an assessment-season evidence package) is the one optional paid family service, part of Family Pro, $99 per year. Every document previews filled-in, free, before any decision to pay. The Hope portal and the county superintendent remain the authoritative submission channels — what Eformogi produces is your organized, itemized record, ready to file or to keep.

Why a family-owned record

The Treasurer's portal holds the program's view of your account. The county superintendent holds the filings. Neither holds the record of your child's education — that belongs with your family, in a record you own, portable across the Hope track, the Exemption B track, and any state you move to next. The reimbursement request, the assessment filing, and the transcript are documents that record produces, not the place the record lives. Read the sovereignty contract.

Frequently asked questions

When is the Hope Scholarship application deadline for full funding?

For the 2026-2027 school year, the Treasurer's Office confirmed June 15, 2026 as the full-funding deadline — applications submitted by that date receive 100% of the annual award (W. Va. Code §18-31-5 directs the Board to accept applications year-round). Applications after the deadline are prorated by submission date: roughly June 16 through September 15 receives 75%, September 16 through November 30 receives 50%, and December 1 through February 28 receives 25%, with February 28 the last day to apply for that school year. Families already in the program renew each year through the Annual Continued Participation Confirmation in the portal; for 2026-2027 the window ran January 5 through June 15, and late confirmations are not accepted.

How do Hope Scholarship reimbursements work — is there really a 90-day window?

Yes. Hope Scholarship reimbursement requests are submitted through the online portal within 90 days of the purchase date, supported by detailed itemized receipts or invoices showing the student's name, the qualifying expense, the amount paid, and the payment date. A bank statement alone is not sufficient documentation. Each purchase starts its own 90-day clock — this is a per-purchase, portal-based system, not a batch report on a fixed schedule.

What expenses does the Hope Scholarship cover?

Qualifying expenses are defined in W. Va. Code §18-31-7 and include tuition and fees, tutoring, curriculum and instructional materials, and certain educational services. The program also publishes a non-qualifying list that excludes items such as entertainment, travel, furniture, clothing, and food. The program's own published lists are the source of truth, and they are worth reading before the first purchase.

What is the difference between a Hope IIP and traditional homeschooling in West Virginia?

They are two distinct legal tracks. A Hope Scholarship student educated at home participates through an Individualized Instructional Program (IIP) under W. Va. Code §18-31, with the program's own accountability — program guidance describes annual academic accountability by a nationally normed test or a review by a certified teacher, with year-end reporting whose exact mechanics the program defines. Traditional home instruction under Exemption B (W. Va. Code §18-8-1(c)) is a separate track with its own notice and assessment rules. A family is on one track or the other, and the record-keeping habit serves both.

How do I file a notice of intent to homeschool in West Virginia?

Under W. Va. Code §18-8-1(c), families file a one-time notice of intent with the county superintendent giving each child's name, address, and age, plus an assurance of instruction in reading, language arts, mathematics, science, and social studies. A child being withdrawn from public school files the notice on or before the date home instruction begins, and a new notice is filed on moving to a new county. There is no annual refiling.

What are West Virginia's homeschool assessment rules, and when is the June 30 filing?

Each year, homeschool families obtain an academic assessment for each child by one of four routes: a nationally normed standardized achievement test, participation in the state's testing program, a written narrative from a certified teacher who has reviewed a portfolio of the child's work, or an alternative assessment agreed with the county superintendent (W. Va. Code §18-8-1(c)). West Virginia homeschool families file assessment results for grades 3, 5, 8, and 11 with the county superintendent by June 30 (W. Va. Code §18-8-1(c)). Results for other grade years are kept on file at home for at least three years.

Can a West Virginia homeschool parent issue a diploma?

Yes. A parent who administers a program of secondary home instruction in West Virginia may issue the student a diploma, and state agencies and West Virginia institutions of higher education treat that diploma as legally sufficient evidence of high school completion. The transcript behind it is the family's to issue too — and Eformogi makes it verifiable, so a college or employer can check every entry at a public link without an Eformogi account.

What does this cost?

The record — capture, the evidence vault, the verifiable transcript, verification, export — is free forever. Generating filled-in compliance artifacts from it, like an assessment-season evidence package or an itemized reimbursement record, is the one optional paid family service, part of Family Pro at $99 per year, and every document previews filled-in, free, first.