From record to quarterly in ten minutes

The night before a New York quarterly report is due, the paperwork question is rarely “what do I write”. It is “what did we even do this quarter, and how many hours was it”. This page is for the family who would rather answer that question a little at a time, through the season, than reconstruct three months from memory in one sitting.

Make your quarterly report, free preview

Checked against 8 NYCRR §100.10 and shared/nyCompliance.js. Requirements on this page last reviewed September 29, 2026. The regulation text and the product as it runs today is always the source of truth.

Want the full walkthrough of what each of the four reports requires first? The quarterly report, answered · or fill one in by hand from a free printable blank template. No account needed for either.

The five steps

1. Through the season, a few lines at a time

As your student reads a book, finishes a project, or works through a lesson, you add one line: roughly how long it took, and which subject it was for. Nothing about a quarterly report requires this to happen in one sitting; most families add it in minutes here and there, whenever something happens worth noting.

2. At quarter’s end, open the report

Pick the quarter and your child’s grade. The hours you already entered add themselves up by subject, the same subjects your IHIP planned for, and the report lays itself out with the four parts New York asks for in each one: hours, material covered, a grade or narrative, and a note if a subject fell under 80 percent of plan. Nothing needs to be re-tallied from memory or a stack of loose notes.

3. Write the material-covered line, in your own words

The hours next to each subject are already filled in. The material-covered field beside them is not: it is an empty line waiting for a sentence or two describing what actually happened that quarter. You write it, from your own memory of the season, the same way you would on paper; nothing here guesses the wording for you.

4. Add a grade or narrative, and the 80 percent note if you need one

For each subject, type a grade or a short narrative in the field beside it, whichever fits. If a subject fell under 80 percent of what your IHIP planned for the quarter, write a brief explanation in that same field; this is a normal part of the form, not a mark against the family, and it is yours to notice and note, the same as everything else on the line.

5. Print or download, then send it yourself

The finished report is a clean, filing-ready document. Sending it to your district, by mail, upload, or whatever your district asks for, is still a step you take yourself; nothing here files it on your behalf.

What this does, and what it does not

It aggregates the hours you already entered, by subject, over the quarter's dates. It lays the report out with the four parts New York requires, one set of fields per subject, so nothing is missed. It produces a clean, printable document at the end.

It does not write the material-covered line, the grade or narrative, or the 80 percent explanation for you: those fields are empty until you fill them in, in your own words, the same way they would be on a paper form. It does not decide what counts as covered, and it does not flag a subject under 80 percent on its own; noticing that stays yours. It does not send anything to your district on its own; you still deliver the finished report the way your district asks for it. And it makes no claim about how your district's own review of that report comes out: that review is the district's process, not this page's.

Why the record does the work

Capturing that record, the entries, the hours, the subjects, is free for the learner, forever, whether or not a quarterly report is ever generated from it. Each student's first IHIP of the season renders free from the record once you sign in. The rest of the season's filed paperwork, the four quarterly reports and the annual assessment, is Family Pro at $99 per year.

Four reports pass through your hands once a season. The record is yours, whether it stays on Eformogi or leaves with you.

Make your quarterly report, free preview